Author: Kelli Matthews

  • Special Edition Summer Linky Love


    Lots of great stuff in the blogosphere this week, so I’m putting a special edition linky love together here just for you!

    All worth a read for different reasons. Hope you’re having a great summer!

  • Crisis Communications: Always New Lessons to Be Learned

    I’m slightly embarrassed that it’s been a month since I posted. It’s summer here, which I assumed would allow me to post more. Not so. I’ve been busier than I’ve been in a long time… and it’s one of these cases I want to share with you.

    Wildfires have been raging in Northern California. When the resources of the U.S. Forest Service run thin, they hire private wildland firefighting companies. There are dozens of these companies.

    Firefighting is one of the most dangerous jobs in America and the men and women who fight fires often do so in perilous conditions and in extremely remote areas of the country.

    I work with several wildland firefighting companies, as well as the national association that represents these companies, through my association with DCS Consulting. (DCS is run by one of my dear friends and long-time mentor and I have sub-contracted on work with her for years.)

    On July 4 and 7, two wildland firefighters from two separate companies died. The two circumstances were very different and neither was on a fire. I was called to help draft a release and statement, coordinate the media and work with the companies to ensure families and employees were being taken care of.

    Neither case received widespread attention beyond the localized media. They were relatively simple, but if you ever work on a crisis, you’ll understand that even a relatively simple crisis takes all the mental and emotional energy you have.

    As I’m a week away from wrapping up work, I thought I’d reflect on a few lessons learned this time around.

    • Some people don’t like to talk to the media… okay, probably most people don’t like to talk to the media. But one of the two company owner’s had a particularly hard time understanding why it was important that he told the story and provided information, rather than allowing others to do for him. He relented and had a great interview on a local radio station talking about the firefighter who died, what kind of man he was, how long they’d worked together (an amazing 11 years – unusual in this industry), how moving the memorial service was and how the company was helping its employees and families.
    • The media are not your only, or even your primary audience. This isn’t necessarily a lesson learned, but a good reminder. When a company loses an employee, other employees, the families, local community and elected officials and opinion leaders that serve the company’s locale and other affected jurisdictions. Some of the nicest responses I received to information sent out on behalf of one company were from county supervisors in Shasta, Humboldt and Trinity counties in California.
    • You always need a fresh pair of eyes to read over a public statement or press release, especially when you are in a hurry. I had a major typo in one release I sent… ’nuff said.

    I enjoy crisis work because it’s fast paced, very strategic and you’re helping people who are in a very difficult situation navigate how to best communicate. It’s difficult, stressful and exhausting; but at the end of the day, you can feel good about your work.

  • How to Stand Out in a Sea of Interns

    As you might’ve picked up on if you follow me on Twitter, I’m working with a herd of interns to monitor media coverage for Eugene 08 (the Olympic Track and Field Team Trials). Most of the work is being done remotely with everything being exchanged via email and reports are uploaded to the Socialtext wiki (right now it’s private, but when the trials are over, I’ll clean up the confidential stuff and let you see how it worked for us).

    As such, I would be hard pressed to pick out most of the interns in a line up. But a few are taking this opportunity to stand out and make a good impression. Here’s how they are doing it.

    • Do good work. One intern in particular has wowed me with her thoroughness and diligence. Her reports don’t have to be edited and I’ve sent them to the others as an example to follow.
    • Go with the flow. We’ve had to change direction a couple of times because none of us have ever done this before. Typically in an agency there aren’t 10 folks working on a single client’s coverage report and that’s presented a unique challenge. Those interns who have paid attention, read all the directions and been able to adapt are excelling.
    • Be self-motivated. I often run into this challenge with interns who work with my firm. Because I work from home, I don’t have “an office” where interns can come work several hours a day or week. This can be really tough (trust me! I know!). A self-motivated student will do a good job of checking email and communicating via the online tools available.

    We’re just three days into the Olympic Trials and I love working with these students. I think they’ll take these skills into future internships and continue to wow those they work with.

    (P.S. I know this post will show up in the interns media coverage search – no need to include this in your report!) 🙂

  • Great Videos: PROpenMic is the Place to Be

    With the end of the year stuff going on, I’ve been a tad busy. But I had a chance this morning to catch up on PROpenMic and thought I’d share some highlights:

    Peter Shankman’s Buy Peter a Sandwich Series is pretty great:

    See Peter’s other videos here.

    Phil Gomes talks to Julie Crabill of SHIFT about his favorite social media tools (and his wedding ring):

    My friend Michelle Honald at Ohio University encouraged her students to post their final projects for the intro to PR class on PROpenMic. There’s tons of new content to take a look at. My favorite:

    How Can you Stay Smart with Social Networking? (Natalie LaConte)

  • Ducks on the Move

    ‘Tis the season for new jobs, internships, projects and other exciting developments! I’m hoping to need to update this list soon, but here’s what I know about soon-t0-be Duck alumni heading out into the wide-wide world. If you have an update (whether it’s a new job or promotion, let me know!).

    Leona Laurie, M.S.: Federated Media
    Emily Tormey: Broadway Rose
    Megan Soto: Launchsquad
    Allie Cefalo: SHIFT Communications
    Joey Mucha: Sproutbuilder
    Alyssa Carter: Bernard Hodes Group
    Kaitlin Stewart: YRG Communications
    Branden Johnson: Hill & Knowlton, Portland
    Stacey Myers: Waggener Edstrom
    Eileen Chang: Waggener Edstrom

    Who am I missing? Leave a comment, send me an email or a tweet and let me know!

    UPDATES:

    Lindsey Durrell: Nerland Agency (Anchorage)
    Shelly Ivey: Eugene Faith Center
    Beth Evans: T Art Center (Beijing)
    Scott Lansing: Grady Britton (Portland)

    MORE UPDATES:
    Katy Spaulding: Waggener Edstrom (Lake Oswego)

  • Last Linky Love of the Term

    Next week is the last week of the term, so this will be the last of the linky love posts for a while. Probably for the rest of 2008, in fact. It looks like I won’t be teaching Advanced PR Writing in the fall, which is the sole purpose for writing these posts. I might do some other version of recommended links, though. We’ll just see. You better be holding your breathe in anticipation!

    PR for PR (Naked PR): Does the PR industry need some PR for itself. Something we’ve talked about on PROpenMic, too.

    5 Great Marketing Blog Lists and What You Can Learn From Each (Influential Marketing Blog): I love lists! This is a great collection of the best top lists for marketing blogs.

    Ready for Chindia, Millennials, Brand Promiscuity? Trendspotter Unveils Top Trends to Impact PR (Bulldog Reporter): What trends are expert “trendspotters” using and why does it matter?

    Brodeur Survey Tracks Beat Reporters Take on Social Media (Brodeur/Marketwire): The results of a survey about what blogs/social media sites beat reporters read.

    Fashion Brand Christian Dior Cancels Sharon Stone Ads in China Following Actress’s Controversial Remarks about Earthquakes (Bulldog Reporter): [excerpt] Facing the possibility of a boycott of its products, Christian Dior said this week that it had dropped actress Sharon Stone from its advertising in China after she suggested last week that the earthquakes in Sichuan Province were karmic retribution for the country’s treatment of Tibet.

    The Long Tail of Obama’s Online Fundraising (PR Blogger): [excerpt] Perhaps surprisingly, the amount of money raised by Obama ($38m) was considerably more than that of Clinton ($6m) who, given who her husband is and was, has the biggest name in the Party. The reason behind this is because Obama has taken to a new democratic way of fundraising which follows the notion of The Long Tail theory.

  • Expert Advice on Portfolio Reviews

    Kaitlin Stewart (who provided tips for us this week) and Stacey Myers, our PRSSA president sat down with me and provided some tips about portfolio reviews.

    p.s. Can I tell you how much I love this FLIP camera? Thank you, wonderful client, for getting it for me… I mean us to use.

  • Tips for Monitoring the Media & Writing Coverage Reports

    If you’re dreaming an agency career, chances are you will need to know how to monitor the media for coverage.

    Often the monitoring doesn’t mean just collecting a bunch of links, but writing short summaries of the coverage so the busy executive can breeze through and read those pieces that are important.

    The final product at the end of the quarter is a clip book.

    When you put it altogether, the clip book is one measure of the value of the work that the public relations team is doing. It’s just one measure, but at the intern or account coordinator level, it may be the one that you have the most ability to contribute to.

    Here are some tips for media monitoring and writing coverage reports:

    • Understand why it’s important. I can promise you that monitoring and putting together clip books is bor-ing. But if you understand the why, it helps relieve the tedium.

      Are you looking for any type of mention to stay on top of what’s being said on a daily basis? Or is it about looking for specific coverage to show your team’s success conveying the campaign’s key messages in key publication? Or maybe somewhere in between?

      Each scenario could result in a slightly different approach for monitoring and reporting. Ask to be briefed on the overall campaign and business goals.

    • Think strategically about how to find what you’re looking for.

      Client name? duh. Product or service? might be a good idea. Competitors? sure. All these are probably top-of-mind, but what about trends, issues, key individuals’ names, the company’s URL? Keep thinking. I’m sure there’s more. If you understand the objectives that the coverage is helping to meet, then you’re better equipped to be smart about your choices.

    • Learn to use the tools.

      Whether your agency has paid monitoring tools like Cision, Factiva or Burrelle’s Luce or you’re using tools like Google Alerts and Technorati, you need to know how to get the most out of them.

      If you’re using a paid service, request a training with your sales representative or customer service agent. Trust me, it’s in the job description.

      If you need to monitor on the cheap, Google Alerts can be set up for the Web, news, blogs, groups, video and a comprehensive search. Go to the Google Alerts home page and make your choice.

    • When writing reports, be empathetic. What would your supervisor and the client need to know about a particular article or piece of coverage? Focus on what’s important and even more specifically on what might require action.

    Monitoring and writing coverage reports and putting together clip is a first step at understanding measurement. Proving the value of public relations generally, and media relations specifically, can be a tricky thing, but is vital to showing a return on investment.

    I’m working with a group of interns to monitor media and report daily on coverage related to Eugene 08. I’ll be back with some specific examples as we begin that project.

    For those readers who have been interns or entry-level folks and have advice to add, please do so! (I haven’t made a clip book in about 9 years!) 🙂

  • Guest Post: Tips for a Great Portfolio Review Episode 2


    This guest post is from senior Jessica Lomelin. Winter term 2008, Jessica participated in portfolio reviews and had very positive evaluations from her reviewers. I asked her (and a few others) to share their tips. You can find Jessica’s blog, A Moment of Wonderful, here.

    • Know your stuff. Do some research on your interviewers before meeting with them. Knowing about their professional industries and their work history will help you find unique commonalities.
    • Less is more. Although you may be able to fill your portfolio with a variety of pieces, pick and choose a few to focus on. Make a list of the top 3-5 things that you believe makes you stand out and highlight upon those. Your interviewers would rather see you fully explain a few items from start to finish rather than skimming through a plethora of work.
    • Be results-oriented. Anyone can write a press release or create a media list. Your interviewers want to see strategic thinking and planning, so explain to them why you chose a particular method and the results that came of it.
    • Be confident. If you are genuinely interested in a public relations field, vocalize that. I had a fear that if I focused too much on one sector, I would lessen my chances to ever work in other practices. Regardless of the specific practice, pr practitioners want to see that you are motivated and have the real-world experience to pursue that particular career path.
    • Be appreciative. These interviewers have gone out of their way to meet you and provide mentorship services. Send a thank you card and let them know that you appreciate their time and would like to continue to build on this relationship. The more you keep in touch and seek advice, the more they’ll be willing to go out of their way to help you.

    Lastly,

    • Relax and Have Fun. It’s okay if you slip up or seem a little nervous. This is a learning experience and meant to better prepare you for the future. Just remember that they too were once in our shoes and had to start from somewhere. Remember, Just relax and be yourself, and you’ll be great.
  • Linky Love: Busy Busy Week Addition

    As I write, more than 3, 000 items loom in my feed reader. Yes, they are looming. Mocking me for having too little time to read this week. It’s been a busy week! I quickly pulled a few good posts for this week’s linky love:

    From Kami at Communications Overtones, Beat Reporters Have a Love/Hate Relationship with Blogs and Bloggers.

    Crisisblogger Gerald Baron offers thoughts on The Moral and Economic Value of Saying You’re Sorry.

    KD Paine asks How Many Different Types of Conversations are There?

    SheGeek tells us What College Students Can’t Get From Blogging. I disagree with many of her points (for one, I know of at least 6 of my students that got their job because they blog), but they are worth considering.

    Chris Brogan offers some advice to Make Your Linked-In Profile Work for You (I’m using some of these tips!)

    Fun With Brands (Dear Jane Sample): Random, just-for-fun post (you could create your own…)

    Finally, a couple of interesting “in the news” items from Daily Dog:
    PR Pickle for Treasury Dept: Federal Court Rules Paper Money ‘Unfair to the Blind’ — Historical Adaptations Deemed ‘Insufficient’
    -and-
    Indictment in MySpace Suicide Case: Missouri Woman, Who Helped Create Fake Account, Faces Conspiracy and Fraud Charges (if you’re not familiar with this story, at least give this post a read)

    Got my feed reader down to 2,600 picking these links. I’m making progress.

    Photo: fast kiss by kansunkea

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